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From the Archives - Minutes of General Meetings, from 26th June 1957 to August 1970 - Part 1, 1957-1959.
From the Archives - Minutes of General Meetings, from 26th June 1957 from August 1970 - Part 2, 1960 - 1962
In our Archives we have two minutes books, the first starts with the minutes of the initial meeting held on the 14th October 1954 & ends with minutes of the meeting held 11th March 1955.
The second (the red book) is missing pages from the front, with the first dated page from the minutes of the 26th April 1957 General meeting, & the final minutes in the book are from the 1978 Annual General Meeting. Later minutes are in 2 red books & 2 blue folders.
Minutes of the Bush Music Club, 14th October 1954 to 11th March, 1955 The minutes of the first 5 months of the Club are in a cheap school exercise book, written in pencil and pen and ink (ballpoint pens were new & expensive!) Alan Scott was elected as Secretary/Treasurer so probably wrote them up. They finish with the Minutes for 11th March, the date of the next meeting is written in, but the following pages have been torn out.
Red covered Minutes books have been used for a long time to keep Minutes safe & accessible, so our Red book probably continued on from the first Minutes book (a logical reason for not filling up the exercise book), but as the earliest pages are missing we'll never know. As some of the loose pages were out of order, I numbered every page.
The Red book includes General meetings from April 1957 to August 1970, and Annual General meetings from 1958 to 1978. Annual General Meetings were normally held in February or March.
The incomplete Minutes of the Conference held on the 9th of February (1957), at the Esperanto Hall, Milson's Pt., Sydney were included in front of the Red Minutes book, although they had never been pasted in. Perhaps the last page had been pasted in & the weight of these minutes tore them from the page????? (another supposition, not a fact.)
Neither the missing page/s from the Conference Minutes, nor the missing pages from the Red Minutes book have been found in Archives, so we have no record of meetings between 11th March 1955 and the incomplete minutes of the General Meeting on 26th April 1957.
Note - Minutes of meetings between 11 March 1955 & June 1957 appear not to have been taken - see From the Archives - Minutes of General Meeting from 26th June 1957 to august 1970 - Part 1, 1957-1959 Minutes of the General Meeting of The Bush Music Club Friday 26th June, 1957, p. 003. General Business - Mr Harry Kay moved that minutes be taken at General Meetings. Seconded Mr Alex Hood, Carried. (unfortunately Alex Hood does not remember this motion - phone call Jan 2021)
Dale Dengate has mentioned that in the early 60s the men often played music while the women conducted business - if it wasn't for the women, the club might have had no-where to meet, or even collapsed!
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| 1 - 114 General Meeting 9-1-68 Chairman - Frank Maher. Present
: Thirty members. Minutes of previous meeting were read
& received. Motion H.Glendinning/J.Carlin - Carried. The
Executive Report was read & received. Motion
J.Wakefield/J.Carlin - Carried. No business arising. No General
business. Farewell to Chris Woodland. MC of 1967. The
President spoke on behalf of the Club praising th4ee work done by
Chris and M.C.; in particular his good work in developing
attendance at Tuesday night Club Meetings. A pewter mug
(inscribed) was presented to Chris by the President. Chris thanked
the Club & said he would never forget the friends he had made
through his association with the B.M.C. signatures F.Maher & D.Dengate |
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| 2. 114A - Report to General Meeting from Executive Jan 68. The Executive set about planning another active year for the Bush Music Club. Dates decided upon will be found in a Newsletter now being printed. Three "Singabout"evenings are planned on Saturday 23rd March with an Irish theme, Sat 15th June with a Lawson theme and Sat 12th October to celebrate our 14th Anniversary. Beer and Cheese nights have been planned each month to celebrate famous Australians or Australian events, the first being on Tuesday 23rd January for the Australia Day commemorations. A picnic is to be held on Sunday 18th February, 1968 with an evening campfire to follow if there are not fire restrictions. The Secretary reported difficulty in |
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| 3. 114B - contacting Mr. R. Robinson so that the National Song Competition could be finalised. The Treasurer reported that during Nov-Dec the Expenses were $69.92. (printing of "Singabout" not yet paid for) Credit was $215.68 and the Bank Balance stood at $615.68. It was moved that we adopt the practice of not sending a receipt for bills paid by cheque unless asked for, Membership fee to pay for subscriptions excepted. The Editor reported that "Singabout" Vol 2, no. 6 is out, and two are planned for this year. The Editors are compiling material but need more., especially serious articles. The Concert Party leader reported continued activity and the acceptance of invitations to functions at Gulgong & Tuena. |
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| 4. 114C - The resignation of Chris Woodland from the position of MC was regretfully received. It was moved that the rotating M.C. system be adopted till the Annual General Meeting. The Annual General Meeting and election of 1968 officers is to be held Tuesday 20th February, 1968. |
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| 5. 116 - Minutes of General Meeting 13-2-68 Chairman : H. Glendinning. Present : 20 members. Minutes of previous meeting read & received. Motion - Wendy Brooks/Caroline Purser Carried. Motion - Lindsay Thompkins/Brenda O'Connor - Carried. No general business or business arising from the previous reports, so meeting closed 8.30pm. Typed report is 2nd page of AGM minutes on pp.117 & 118, p.119 newsletter |
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| 6. 120 - General Meeting 11-3-68 & General Meeting 2-4-68 General Meeting 11-3-68 Chairman : Harry Glendinning Present : 20 members. Minutes : of previous general meeting were read & received - Motion E.Bolton/J.Dengate - Carried Correspondence : Letter from Frank (?) of Gulgong read. The Report from the Executive was read & received. Motion - E.Bolton/J.Dengate - Carried. Amendments to the Constitution : Notice of Motion had been given at Annual General Meeting that : (1.) The Quorum for general meeting be established as no less ten and a quorum for executive meetings be four. (2.) The article no. 4 (listing executive positions) be altered to include the Concert Party leader. These amendments were carried unanimously by the meeting. Meeting closed 8.30pm. D. Dengate signature General Meeting 2-4-68 Chairman : H. Glendinning. Present : 25 members. Minutes of previous general meeting were read and received - Motion J.Meredith/E.Bolton - Carried. Correspondence : Read & received, June 30th set as Sunday afternoon for learning dances at Noreen Grunseits. Motion - J.Dengate/J.Carlin - Carried. Discussion on letter from Campbell McCausland. John Meredith mentioned that Fran Shaw had a copy of Jim Graham's verse, but that the bulk of Graham's verses did not lend itself to musical setting although such items as "The man with the Concertina" are worthwhile pieces.- |
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| 7. 121 - General Business 2/4/68 General Meeting 7-5-68
General Business 2/4/68 - Motion J.Meredith/L. Abb -
Carried that raffles be held on beer & cheese nights, and that the
article raffled (book, record etc) be relevant to the event or person
being celebrated. Discussion on publications followed, |
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| 8. 123 - General Meeting 18th June, 1968 General Meeting 13/8/68 - General Meeting 18th June, 1968 - Chairman Eric Bolton. Present : 24. Minutes of previous general meeting were read & received. Motion - C.Purser/W.Brookes - Carried. The Report from the Executive was read and received - Motion - P.Loughlin/John Robertson - Carried. There was no business arising from this report. Janet Wakefield referred to a mention of the Bush Music Club from "The Sydney Morning Herald" in connection with the Dubliners. John Mredith read a paragraph from the "Telegraph" mentioning the club in connection with the Fred Lowrie ballad - probably sent by Jack Davenport. Alex Bowker spoke on the 200th Anniversary of Cook's landing. He felt the Bush Music Club should be included in any celebration. Merro spoke in favour of the resolution. Alec also mentioned the Australian Christmas Carols and expressed the opinion that they be should be sung more often. Meeting closed 8.30pm. Dale Dengate signature General Meeting 13/8/68 - Chairman
- Frank Maher. Present : 30. Minutes of previous general meeting were
read & received. Motion - Eric Bolton/Caroline Purser - Carried.
Business arising - none. Minutes of the Executive Meeting were read
& received. Motion - Jamie Carlin/Garry - Carried. Business arising
- none. General business - Janet Wakefield informed the meeting that a
caravan would be touring country towns over the school holidays with
the purpose of promoting peace through singing of folk songs. |
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| 9. 123A 16/7/68 - 23A - General Meeting minutes - 16/7/68 Chairman Eric Bolton. Present 25. Minutes of previous general meeting were read & received. Motion Lindsay Thompson/ John Meredith - Carried. Executive's Report was read & received. There was no discussion arising from the report. General Business - Election of Vice President - Maurice Matthias was elected unopposed. Lindsay spoke on the matter of opening times - he felt that the Club should begin at 8.0PM. John Meredith felt that the club should begin at 7.0PM. As we have no access to the hall before 7.45PM John Meredith moved that the Fellowship of Aust. Writers be approached again telling them that we cannot function under present circumstances. Sec. Lindsay - Carried. Meeting closed 8.30. signature D.Dengate 124 - Newsletter August 1968 |
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| 10. 125 - General Meeting September - November 68 General Meeting September - Chairman - Eric Bolton. Present - 20. Minutes of previous general meeting and executive meeting read and received. Motion - W.Brookes/J.Carlin - Carried. There being no discussion arising from the reports. Meeting closed 8.30PM signature W.Brookes November 68 General Meeting Nov '68. Mins of last meeting rec'd & read. Motion G.Hill/J.Dengate Mins from Exec meeting read & recd, Treasurers report $810.10 in Bank. Suggestion : That a comm. be formed to organise suitable functions to celebrate 15th Anniversary. Discussion on Hon Life Membership. It was suggested that J.Barry and J.Carlin be made Life Members. Motion that J. Barry be made hon. Life Member - Mov'd J.Hill J.Dengate. Jamie Carlin Life Membership, Mov |
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| 11. 126 - 1969 - Minutes of the General meeting 14/1/69 - Chairman : Morris Matthias. Present : 18. Minutes of previous general meeting were read and accepted. Motion - Caroline Purser/Kath Anderson - Carried. Business arising : none. Executive report was read and received. Motion - Wendy Brookes/Caroline Purser. General Business
(1) Janet Wakefield asked whether it would be possible to track
amounts ie. proceeds from the sale of Stan Wakefield Songbook "Songs of
Australia", and what has been forwarded to the A.I.C.D. (2)
Subscribers' List : Motion - Tony McLoughlan/Wendy Brookes. - That the
subscriptions to "Singabout" should be stopped and that publication
should be brought out only when the editor has sufficient and suitable
material. (3) Premises - The lease for present building expires on
312st March '69. New rooms are being inspected by the F.A.W. at the
Miners Federation blg 11 Market St. These seem very suitable to our
needs as they are larger although rent will be doubled and assistance
both financially and personally as in cleaning & painting will be
necessary. The meeting decided the executive be given permission to go
to the Fellowship and accept terms for new premises. Motion - Noel
Ricketts/Caroline Purser - Carried. (4) Bill Tovey suggested tea &
coffee be provided on beer and cheese nights. Meeting closed 9 PM. signatures D. Dengate (sec) & F. Maher 16/2/69 A.I.C.D. - Association for International Co-operation and Disarmament today https://www.pndnsw.org.au/about/history.html 126A - Newsletter January 1969 127 A, B, C, 128 - AGM 18th February |
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| 12. 129 - General Meeting 11-3-69 Chairman : Frank Maher. No general meeting minutes were read. Report from the last executive meeting read. Motion - Eric Bolton/Brian Haylett that this report be received. Business arising
: Registration of Bush Music Club Newsletter for transmission in the
past as a periodical. Motion - John Dengate/Eric Bolton - that "We will
publish a periodical to be known as "Bush Music Club Newsletter".
Issues to be made at least quarterly and all copies posted to the
private address of members or contributors will be forwarded regularly.
The price of Ten cents per issue to be included in the annual
subscriptions (or contributions) An amount of $1-00 [one dollar] per
annum shall be set apart for the journal from each members' annual
subscription. This amount shall be separately accounted for in the books
of account, and be duly audited. signatures Dale Dengate (secretary)
& Frank Maher (pres) 130 BUSH MUSIC CLUB CALENDAR 1969. |
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| 13. 131 - General Meeting 29-4-69 Chairman : Frank Maher Meeting held in club rooms 52 Clarence St Sydney. Members present : 22. Minutes of previous meeting were read and received. Motion - Wendy Brookes/Eleanor Piper - Carried. Business arising : In order to register the Newsletter for transmission through the post as a periodical, the P.M.G. requires some alterations. 1.) Two staples not one on the left hand side. 2.) Full title on the second page, not an abbreviation. 3.) the wrapper has one letter continuing onto the right hand side, and there must be no printing except the postal imprint on the right hand side. Report from the Executive was read and received. Motion - Barbara Gibbons/Roger Beeston - Carried. Business arising : (1.) Typewriter, Motion - John Dengate/Caroline Matthias - Carried. That the club buy one typewriter to be used for assisting with the preparation of "Singabout" and special publications. Money from the Cultural Grant is to be so used because it is from the sales and utilisation of these publications that the traditional songs are most effectively taught and disseminated. (2.) Tape recorder ' Motion - Wendy Brookes/Roger Beeston - Carried. That the Club buy one Tape recorder. Cultural Grant money is again to be used as the Club's raison d'etre is the collection and preservation of traditional, orally-transmitted material; for this a tape recorder is essential. (3.) Waratah Festival ; Motion - John Dengate/Wendy Brookes - Carried. That the Club take part in the Waratah Festival October 6th. No Genera Business so meeting closed at 8.45pm. |
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| 14. 132 - General Meeting 13.5.69. General Meeting 2-6-68. General Meeting 7-7-69. Chairman
: Morris Matthias. Meeting held at club rooms 52 Clarence St,
Sydney. Members present : 15. Minutes of the previous meeting were
read and received. Motion - Caroline Matthias/Eleanor Piper - Carried.
Report from the Executive read and received. Motion - J.Carlin/Wilma
Bolton - Carried. Business arising : Royalties - Jamie moved that the
new motion concerning royalties be put to Janet Wakefield before further
discussion. sec. Eric Bolton - carried. No General Business so the
meeting closed at 8.30pm. General Meeting 2-6-68 Chairman : Frank Maher. Minutes were not read as minute book was not at the Club rooms. Report from the Executive was read and received. Motion - J.Carlin/J.Dengate - Carried. There was no business arising so the meeting closed 8.45pm General Meeting 7-7-69 Chairman Morris Matthias. The Report from the Executive meeting of 4-7-69 was read and received. Motion - J.Carlin/J.Dengate - Carried. 1. Dance Day at Noreens on Sunday 10th August. 2. Tape Recorder has been purchased - but needs attention. 3. Jamie Carlin is to be liason (sic) officer for Waratah Festival procession 11th October. 4. This date clashes with the Bathurst weekend so Bathurst has to be cancelled. 5. Treasurers' report Bank Statement for July is $941.45. 6. Concert Party has been very busy with engagements and work for the record. Meeting closed 8.45PM |
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| 15. 133 - General Meeting : 2/9/69 - Chairman : Frank Maher. Present : 26. Minutes from the previous meeting were read & received. Motion - E.Bolton/J.Dengate - Carried. Correspondence : 3 letters of thanks to the Concert Party. Read and received. Motion - John Dengate/Wilma Bolton - Carried. Report from Executive to General Meeting was read & received. Motion - Brian Loughlin/Noel Ricketts - Carried. Business arising
: 1. That 50 percent of profits from "Singabout" be given as a donation
to the Port Jackson Folk Festival, as the Bush Music Club intends to
support the Pt. Jackson F.F. to fullest possible. Motion - Brian
Loughlin/Eric Hagget - Carried. 2. That a donation of $25.00 be sent to
the Captain Cook Art Gallery Restoration funds. Motion -
W.Bolton/E.Bolton - Carried. NOTICE OF MOTION : that is to be added
to the Constitution : "The Bush Music Club supports the principles of
conservation of flora and fauna & national resources. General Business
: 1. Brian Loughlin informed us that "New Theatre's" next production
would be "Reedy River" and auditions were being held 7.30pm Thursday -
parts for 42 people. Dick Diamond now lives in Sydney and is willing
to listen to suggestions. The producer is to be J. Armstrong. 2. Alex
Bowker reminded us all that it was the anniversary of Henry Lawson's
death. Later several of his poems were sung and played. Meeting closed 9pm. signature Dale Dengate. |
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| 16. 134 - General Meeting 23/9/69. General Meeting 21/10/69. General Meeting 23/9/69. Chairman : Morris Matthias. Present : 20. Minutes of previous meeting read and received. Motion - E.Bolton/C.Matthias - Carried. Business arising
: Amendment to the constitution discussed. Alex Bowker spoke in favour
and Jamie supported his motion. This was seconded by Eric Bolton -
Carried. Minutes of the Executive meeting read and received. Motion - E.Bolton/W.Bolton - Carried. Business arising.
Singabout night mentioned - a reminder to all that the Singabout was
the following Saturday 27 September. Alex Bowker expressed his
willingness to attend Singabout and to lend his support. General Business - Jamie referred to the Waratah Festival and the need to prepare our float. Meeting closed at 8.30PM. |
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| 17. 135 - General Meeting 21/10/69 (cont ) Meeting was reminded of the 15th Anniversary dinner on Friday 24th October. 135 (cont), 136, 136A, 137 1970 AGM, 138 - Calendar 1971, 139 blank, 140 (top) 1970 AGM. |
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| 18. 140 - General Meeting 23-3-70. Chairman : Ken Greenhalgh. Apologies : D. Dengate. Minutes of previous meeting were read & received - Motion - J.Dengate/E.Thornhill - Carried. Business Arising - Nil. The Report from the Executive Committee was read & received. Motion - J.Carlin/N. Ricketts - Carried.
General Business (1.) Notice of Motion from Annual General Meeting -
As the motion consisted of two separate ideas, it was divided into two
- Part (a) That fifty percent of all the Club's proceeds from "Songs
of Australia" be in future donated to A.I.C.D. Motion - Janet
Wakefield/John Dengate - Carried. Part (b) That this procedure be made
retrospective to date of publication - not carried. 2. Moved that a
donation be given to A.I.C.D. (in addition to 50% share) Motion - D.
Dengate/E.Thornhill. Meeting closed 9.15PM A.I.C.D. - Association for International Co-operation and Disarmament, today https://www.pndnsw.org.au/about/history.html |
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| 19. 141 General Meeting 12th August 1970 - Minutes of General Meeting held Tuesday 11th August 1970 at new premises, 8th Floor Sydney Tech, Railway Square Sydney. Chairman - Frank Maher. Apologies K. Greenhalgh, Noel Ricketts. The minutes of previous meetings were read. 1. Business - Singabout 26.9.70. M.C. - J.Carlin to write to Alan Scott requesting that he M.C. Motion - F.Maher/E.Bolton. Door - F.Maher. Refreshments - D.Dengate & R.Carlin. B.W.I.U. Hall Key - L. Barnicoat. 2. Motion that no alcohol be brought into B.W.I.U. Hall on Singabout nights as we may lose hall. Motion - J.Dengate/E.Bolton - Carried. 3. Applications for Secretary were called. L. Barnicoat was only nomination - Motion - E.Bolton/J.Ca rlin - Carried. 4. The motion that an advertisment be placed in Amusements section of Sydney Morning Herald advising of new premises. Motion W.Fahey/J.Dengate - Carried. Correspondence - Letter from Sydney Committee of Waratah Spring Festival regarding our participation in the pageant in October. Discussion followed and it was decided not to participate. Discussion regarding making an effort to have meetings commence at 8PM Sharp took place. Meeting declared closed at 9.00PM. |
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