Thursday, 9 July 2020

From the Archives - Annual General Meetings 1958 to 1978

Click images for larger size.
In our Archives we have 2 minutes books, the first starts with the first meeting on 14th October 1954 & ends with 11th March 1955, the second is missing pages from the front, with the first dated page for April 1957, & the final minutes from the 1978 Annual General Meeting. 

Minutes of the Bush Music Club, 14th October 1954 to 11th March, 1955 The minutes of the first 5 months of the Club are in a cheap school exercise book, written in pencil and pen and ink (ballpoint pens were new & expensive!) Alan Scott was elected as Secretary/Treasurer so probably wrote them up. They finish with the minutes for 11th March, and the date of the next meeting, & the following pages have been torn out.

Red covered Minutes books have been used for a long time to keep Minutes safe & accessible, so our Red book probably continued on from the first Minutes book (a logical reason for not filling up the exercise book), but as the earliest pages are missing we'll never know. As some of the loose pages were out of order, I numbered every page.

The Red book includes General meetings from April 1957 to August 1970, and Annual General meetings from 1958 to 1978. Annual General Meetings were normally held in February & March. A Balance Sheet from 1957 AGM has survived.

The incomplete Minutes of the Conference held on the 9th of February (1957), at the Esperanto Hall, Milson's Pt., Sydney were included in the Red Minutes book, although they had never been pasted in. Perhaps the last page had been pasted in & the weight of the conference minutes tore them from the page?????

Neither the missing page/s from the Conference Minutes, nor the missing pages from the Red Minutes book have been found in Archives.


First minute book with the names of the earliest bush bands on the cover - Bushwhackers, Spraggers, Rousers (Rouseabouts), Drovers

Final entry

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Bush Music Club Records 1957 – 1978

These early committee records of the Bush Music Club, beginning in 1957 and spanning some 21 years, represent a formative period of Australian post-colonial folk culture. To make them available for members and other interested folk the decision was made to preserve them by scanning into a convenient digital format.

The original document was in poor condition. Paper was brittle and some pages had suffered. The binding was so bad it was decided to minimise the possibility of further damage by completely removing all pages where possible.

It was a big job. Most pages were scanned individually over a period of five days using a Brother ADS-1100W feed-through type scanner. This scanner was able to cope very well with pages of varying length – conveniently so, as most of the original format was foolscap which does not fit easily on the usual flat-bed scanners. Another especially useful feature of the Brother ADS-1100W is that it can scan both sides of the page simultaneously. This enabled a considerable saving of time and effort.

Pages that could not be safely separated were photographically scanned with a mobile phone using “Fast Scanner Pro” - a very useful app. Adobe Acrobat was used to process all the records. This program conveniently allowed re-insertion of loose sheets to their previous location.

Everything is now preserved in both PDF and JPG type files. Individual items are identified by a file name showing the appropriate page number and includes a brief description of contents.

Most PDFs have two or more pages per file. This was a consequence of the scanning procedure. JPGs are one sheet per file.

Overflowing pages were given extended page numbers ***a, ***b etc. There is also a separate additional edited collection of newsletters in PDF.

A composite PDF single file of ALL records in order has been assembled. This could make a convenient copy for printing.

The contents of the folders are as follows: -

ATTACHMENTS: portions of some of the loose records scanned and later restored to their pages. They’ve served their purpose but might be useful for something, who knows?

CLUB RECORDS: pages are in both JPG and PDF format, filed in page order with brief descriptions to facilitate searching.

NEWSLETTERS: saved as JPG and PDF – an additional collection of just newsletters.

Finally, it was the devoted effort of a great many club members that created this record over many years. This collection is a lasting testament of their commitment in preserving our unique Australian oral history. Some are still plodding along but many are so sadly no longer with us. The tradition lives on - we owe it to them. Without their efforts our world would have been a poorer place.

Ralph Pride

11-06-2020

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2 photos from Ralph Pride.

The book was covered with contact plastic at some time.

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14th February 1958

1.  1958 AGM. Chair - Brian Loughlin. Secretary's report - Lorna Lovell. Motions by John Meredith, & Gay Scott. Minutes taken by Ass. Sec. Joan Lisyak.



2.  1958 AGM. Balance sheet 1957 - balance £120/16/7
3.  1958 AGM.  Officers for 1958
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24th February 1959


1. 1959 AGM.   Present John Meredith, Peter Francis (President), Margot Davies, Stan Wakefield (Secretary), Alan Scott, Frank Maher, Lorna Lovell. GPO Box 433 was hired. Election of Officers.
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1960

1. Election of Officers at the Annual Meeting 1960
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26th February 1961

1. Election of Officers at the Annual Meeting 1961

2.  Minutes of 1961 AGM. The Club had a loss of £75 last year. Successful national Ads - CWA magazine & North Australian Monthly. Concert Party was inactive for most of the year, so only brought in £14. Royalties for records very good £81.6.11. Membership 48 members, drop of 20 from last year.  Concert Party reformed for Orange's Banjo Paterson Festival - Alan Scott, J. Carlin, J.Jones, G.Scott, J.Barrie & S. Ramsey. 

3. 1961 AGM, cont. Singabout has 144 subscriptions, a drop of 6 from last year. Pam Loughlin won the design competition for a badge.
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27th February1962



1. 1962 AGM - Members present - H. Gimbert, J. Meredith, A. Scott, F. Maher, J. Carlin, J. Jones, G. Scott, P. Loughlin,  B. Strain, P. Davies, C. Jones, J. Gurney, A. Banks, M. Stratton, F. Maher, S. Gibson. In July a successful Benefit night for Pete Seeger was held. 7th Birthday was celebrated at July Singabout night with possibly the largest crowd ever.  Concert party had 10 engagement during the year, most important was wool Week which brought in £190. TV & Radio shows added to funds.



2.1962 AGM - Thanks to BWIU for use of their Hall. Motion to publish Stan Wakefield's songs. Election.
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26th February 1963


1. 1963 AGM - Present -  J. Carlin, Gay Scott, A. Scott, J. Meredith, K Fairey, J. Jones, A. Banks, Frank Maher, M.Stratton, Duke Tritton, Pam Loughlih, Rex Whalan, E. Catford, A.Dearn, T. Vaughan.  Stan Wakefield fundraising May 62 raised £10/12/-. J Manifold looking for songs for Penguin Book of Folk Songs.  Collectors Group formed August 62,  October birthday party.

2. 1963 AGM - Statement of Receipts & Expenditure, cal year 1962 -  £510.3.1

3. 1963AGM - Statement of Receipts & Expenditure for cal year 1961 - £618.7.4

4. 1963 AGM - Constitution to be brought up to date. Note of copyright to be added to Preamble. Changes to membership fees, £1 individual, 30/- family. 

5.  1963 AGM - Concert Party rRport - members M. Stratton, A. Banks, F. Maher, A. Scott, A. Dearn, J. Jones, T. McLaughlan, later S. Ramsey. engagements include ABC (£50/-/-) TV & radio, approx £150 profit was made. 106 subscribers to Singabout.

6.  1963 AGM - Discussion. approx 53 members

7. 1963 AGM - John Meredith elected as Returning Officer - all positions except Secretary filled, so meeting to be continued next week.


8. 1963 AGM - continued. Alan Scott elected as Secretary. Sam Ramsey elected as Concert Party Organiser for 3 months. Visitors book to be purchased.

9.  1963 AGM -  Upcoming Singabout night March 9, BWIU Hall -150 song sheets to be printed with "Old Bullock Dray", "Bullockies Ball" & The Rabbiters"  Rex Whalan suggested an ad in the Herald.
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31st March 1964

1.  1964 Minutes - Present J. Carlin, A. Scott, J.Jones, P. Loughlin, D. Cross, D. Tritton, J. Dengate, J. Wakefield, G. Shearston, F. Glukel, & others.  Auditors report - £100 fixed deposit + £160.  Rex Whalan said ad in Herald had some effect. He has approached Gordon & Gotch about getting Singabout into Railway Book stalls & they are interested. Gary Shearston said University Folk Song group was flourishing & Australian Society of Folk Singers was dormant.

2.  1964 Minutes - Discussion about Singabout magazine.

3.  1964 Minutes - Pam Loughlin elected as Returning Officer & committee elected.
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Minutes - Special Meeting 1/9/64

1. Special Meeting 1964 - Treasurer be relieved of his position
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23rd March 1965

1. 1965 AGM - #########

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1966 - no minutes
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28th March 1967


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20th February 1968




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18th February 1969

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1970

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22nd February 1971

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29th February 1972

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27th February 1973

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1974

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no quorum on 18th March 1975, reconvened 6th May 1975

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2nd March 1976

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no quorum on 1st April 1977,  reconvened 5th April 1977

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21st March 1978

 
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